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  • Writer's pictureMarika Gare

Multitasking as a Virtual Assistant


One that multitasks: a person who can perform or manage many tasks at the same time.

Multitasking is when one person handles more than one task at a time. For example, responding to emails while listening to a podcast, taking notes during a meeting, or completing paperwork while reading the fine print.

Or in the case of myself – assisting in the operation of multiple businesses daily, training and assisting other staff, providing business support, managing a team, running my own business, being a mother, a friend, an advisor, and everything in between.

People often ask me how I do it, how I manage to switch between multiple businesses, constantly learning new programs and building relationships, rotating my concentration smoothly from one activity to another, and being a mother to a wonderful 3-year-old boy.

Well, I’ll tell you now, it wasn’t always this way. When I first began my business, it was certainly a bit of a challenge learning to multitask between businesses and learning to navigate through building my own business and being a new mum. I had ridiculously early starts, worked through the night, worked on weekends, did what I needed to do to build my Empire.

But I did it, I found a way, I became my own best supporter and I learned how to rock it like a superstar.

Don’t get me wrong, I’m still constantly learning and growing as a person, and a mother, as I go along, but I have come a long way since I first started and I've learned to become a great multitasker.

Someone recently said to me, now I have been in business for a while, I’ve experienced growth and have a team of wonderful women to assist myself and my clients, it’s time to “Put my CEO Hat on”. To change my mindset and become the ultimate Multitasker.

So how do you manage multitasking?

- Make a daily to-do list and stick to it!

- Prioritise your workload and adapt as work comes in

- Have set times each day for certain tasks and stick to those timeframes

- Break big tasks down into little ones and do it step by step

- Avoid Distractions

- Delegate if you need to - nobody expects you to be a superhero

- Always give yourself short breaks in between tasks to clear your mind and shift your focus to the new task at hand.

- Give yourself 30 minutes downtime at the end of the day (at least). I like to turn the tv off, put my phone away and listen to meditation music while I just zone out and tune out before bed.

- Get as much sleep as you can, it really is the golden key. Even if you wake up at 2 am

and do your best thinking in the middle of the night as I do, if you have an early night, you'll

still wake up refreshed.

- Mindset – be your own best supporter. You can do this!

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